Practical resources for operators who runbulk haulage & construction logistics.
No generic supply-chain theory. Every guide, checklist, and calculator addresses the real-world friction of dispatching tippers, managing subcontractors, capturing dockets, and billing through Xero.
In-Depth Operational Guides
Comprehensive manuals for bulk fleet workflowsBulk Haulage Operations Guide
The complete operational manual for running heavy haulage — rate structures, subcontractor coordination, digital dockets, and the job-to-invoice journey.
- Job lifecycle: create, rate, assign, track, POD, invoice
- Rate structures: per-tonne, per-load, hourly, and minimums
- Managing owned fleets alongside subcontracted capacity
Subcontractor Management Guide
How to manage external haulage subbies without losing dispatch control — from rate agreements to live job delegation and automated RCTIs.
- Why WhatsApp group dispatch breaks down at scale
- Managing separate client charge rates and subbie pay rates
- Self-service portal access vs administrative double handling
Digital Dockets & Proof of Delivery
Why physical paper dockets delay hundreds of thousands in monthly cash flow, and how mobile photo capture unlocks same-week invoicing.
- What a docket records and why it matters for client billing
- Offline mobile photo capture in deep quarry pits
- Direct linking of dockets to live Xero invoice lines
Heavy Vehicle Compliance Guide
Essential compliance practices for heavy tippers — Chain of Responsibility (CoR) records, driver induction tracking, and break management.
- Practical implementation of Chain of Responsibility
- Driver licence, medical, and induction expiry tracking
- Immutable, timestamped dispatch and break audit trails
Haulage Software Buyer's Guide
How to evaluate transport management systems without buying the wrong software — essential questions, demo scripts, and vendor traps.
- Critical questions to ask every software vendor
- Spotting generic parcel software disguised as bulk TMS
- Evaluating subcontractor licensing and onboarding costs
Operational Checklists
Standard operating procedures and procurement auditsTMS Software Requirements Checklist
40 specific, verifiable questions to ask before signing any transport software agreement. Each question has a clear operational pass/fail test.
Fleet Implementation Checklist
Step-by-step setup checklist covering spreadsheet data preparation, rate card testing, driver app installation, and parallel run go-live.
Subcontractor Onboarding Checklist
What to collect and verify before assigning your first job to a new subcontractor — insurances, rate schedules, portal setup, and safety compliance.
Calculators & Practical Tools
Estimate ROI, administrative hours, and rate card formatsHaulage Software ROI Calculator
Model the exact financial return of automating dispatch, eliminating paper docket delays, and speeding up your weekly Xero billing cycle.
Admin Cost & Leakage Calculator
Calculate what manual administration, phone tag, and spreadsheet reconciliation are costing your haulage business every month.
Bulk Haulage Rate Card Template
A structured Excel/Sheets template for organizing complex per-tonne, per-m3, hourly, and per-load pricing matrices across clients.