The operating system
for bulk haulage.
Connect your dispatch office, drivers, subcontractors, and clients onto a single live job record. From dispatch order to AI docket verification to automated Xero billing.
Live walkthrough: dispatch allocation, driver app docket scanning, subcontractor portal, and automated Xero billing.
A scattered, high-friction industry.
Your business is profitable, but your operations are fragmented across six tools that never speak to each other. Information gets lost, dockets sit in cabs, and billing lags weeks behind the work.
Coordination Chaos
Dispatching across owned and subcontractor tippers via WhatsApp groups and phone calls with zero shared live status.
Client Status Interruption
The dispatcher is the only source of truth. Tier-1 project managers call and email every 30 minutes asking for ETAs.
Docket-to-Invoice Lag
Paper dockets sit in gloveboxes or get re-keyed by hand on Sundays, holding up cash flow by 14 to 28 days.
Audit & Tender Panic
When a client disputes a rate or a regulator requests CoR proof, your team wastes days hunting through paper folders.
Comparing platforms? Ask three questions.
If the software vendor cannot answer YES to all three, you are looking at a superficial GPS tracking tool, not an Australian bulk haulage operating system.
Does my subcontractor get their own authenticated login?
Not a public link or an email blast. A secure portal where they manage their assigned trucks, accept loads, view their agreed pay rates, and receive auto-generated RCTIs.
Does my client get more than a simple truck tracking link?
A professional, client-branded portal displaying live job progress, instant weighbridge dockets, signed proof of delivery, and downloadable CSV invoice reports.
Can I prove which rate applied to a job last March?
Versioned, effective-dated rate cards and an immutable chronological audit trail that proves who approved what rate on any given day.
One platform. Four custom portals.
Every participant in the haulage cycle has their own purpose-built interface. Everyone works off the exact same live job record, seeing only the data their role permits.
Master Dispatch & Financial Cockpit
Live Fleet: 28 Trucks Active (16 Company Fleet · 12 Subcontractor Trucks)
| Job ID | Client & Site | Truck & Driver | Material & Target | Client Rate | Subbie Rate | Margin | Status |
|---|---|---|---|---|---|---|---|
| #HO-8492 | CPB Contractors · M12 Package | Truck #08 (Dave M. · Semi-Tipper) | 38.4t Roadbase Class 2 | $18.50/t ($710.40) | $14.20/t ($545.28) | +$165.12 (23.2%) | In Transit |
| #HO-8493 | Lendlease · Western Airport Lot 4 | Subbie JJ-02 (Sam K. · JJ Transport) | 42.1t Fill Sand | $16.80/t ($707.28) | $13.50/t ($568.35) | +$138.93 (19.6%) | Loading Quarry |
| #HO-8494 | John Holland · Rozelle Rail | Truck #14 (Mick T. · 8-Wheeler) | 22.0t Aggregate 20mm | $22.00/t ($484.00) | Internal Driver ($0.00) | +$484.00 (100%) | Docket Verified |
$28,490.50
$14,210.00
$14,280.50 (50.1%)
Created once. Reconciled automatically.
Click each step to explore how delegation, GPS tracking, AI docket OCR, two-sided billing, and permanent audit logs hang off a single source of truth.
Single Entry, Permanent Record
Input order parameters once. HaulageOps locks the client charge rate and subcontractor pay rate with effective dates, assigning geofences to pickup and drop-off points.
- Effective-dated rate locking
- Geofenced quarry & tip sites
- Tonnage / load / hourly rules
- Duplicate order prevention
Five reasons generic courier TMS fails in bulk haulage.
Standard logistics tools assume pallet drops, single drivers, and flat rates. Heavy bulk haulage demands multi-tier subcontractors, weighbridge net calculations, and effective-dated rate matrices.
Four personas. One live job record.
“The industry is scattered. I need one window where everything is.”
Admin, subcontractor, client and driver each work in their own dedicated portal on the exact same live job. Delegate to a subbie without losing sight of it. Status, evidence and location flow straight back. Role-based access control (RBAC) decides strictly what each party sees.
- Subcontractor portal with dedicated login and zero client rate visibility
- Client portal white-labelled per client with live tracking & POD download
- Granular Role-based Access Control (RBAC) across all operations
- Instant multi-channel push and email notifications on job milestones
One unified workflow, not four manual steps a night.
Here is how daily operations transform when your fleet switches from fragmented tools to HaulageOps.
Built for heavy bulk, honest about our scope.
We focus strictly on tipper fleets, earthworks, quarries, civil construction, and heavy aggregates. We don't try to be everything to everyone.
WHERE HAULAGEOPS IS BUILT TO EXCEL
- Bulk haulage, truck & dog, and tipper fleets (15 to 80+ vehicles)
- Civil construction and major infrastructure projects
- Quarries, sand & gravel, and aggregate cartage
- Earthworks, site cut, and muckaway removal
- Mixed operations running owned trucks alongside heavy subbie fleets
WORKFLOWS WE DO NOT CATER FOR
- Last-mile courier and small parcel delivery
- Warehouse & 3PL pallet racking management
- International freight forwarding & air cargo
- Hardware electronic logging devices (ELD) / proprietary OBD units
- Cross-country long-haul interstate linehaul networks
Keep your existing vehicle GPS. HaulageOps is the operations intelligence layer above it.
We connect smoothly into your accounting, mapping, and enterprise cloud stack:
Live in your operation in 14 days.
We don't do 6-month enterprise consultancy delays. Two weeks from contract to your entire fleet running live jobs with complete data integrity.
Setup & Subdomain
Dedicated tenant deployment, your sub-domains, white-labelled to your company branding.
Data Migration
Vehicles, drivers, customer accounts, subcontractor lists, and RBAC user permissions imported.
Rates & Finance Sync
Complex client and subbie rate cards loaded, effective dates tested, Xero OAuth2 connected.
Tailored Training
Dedicated 1-on-1 walkthroughs for dispatch, billing staff, subbie managers, and driver app.
Parallel Run & Cutover
Live job test runs alongside legacy spreadsheets, final edge-case checks, production go-live.
Day 15 & Beyond: Full production operations with dedicated Australian phone and Slack support. Then we customize, because no two bulk operations are identical.
Priced around your fleet, not penalized per seat.
Legacy software charges per user seat. If you have 30 subcontractors and 40 clients, your software bill explodes. HaulageOps offers a transparent, all-inclusive fleet model with zero subcontractor charges.
Dedicated Setup
Custom tenant deployment, dedicated sub-domains, company branding, fleet data migration, and comprehensive role-based team training.
Tailored Fleet Plan
Custom-scoped based on your active vehicle count and operating depots. Includes continuous platform updates, hosting, and local AU support.
Zero-Seat Penalty
Invite unlimited subcontractor drivers, depot dispatchers, and client project managers. We never charge for expanding your ecosystem.
Pricing is fully transparent and customized based on your fleet structure, operating volume, and required modules during your consultation call.