Bulk Haulage Software for Tippers,
Quarries & Heavy Fleets.
One unified system for Dispatch, Subcontractors, Driver App, and automated Xero billing. Replace paper dockets and phone tag with real-time delivery certainty.
The Reality in Heavy Bulk Haulage
Spreadsheets & WhatsApp don't scale when the fleet grows.
Running 15 to 80 heavy vehicles on phone calls and paper dockets works when you start. But as volume multiplies, manual admin starts leaking profit, billable hours, and client trust.
Coordination Chaos
Fleet allocated via WhatsApp groups and whiteboard notes. When subbies miss a run or double-book a tipper, no one knows until the loader is idling on site.
Endless Client Status Calls
Project managers and site foremen constantly calling allocators asking 'Where's my truck? When will the asphalt arrive?' Your team becomes a human phone exchange.
Docket-to-Invoice Lag
Crumpled carbon-copy paper dockets sitting on truck dashboards for days, lost weighbridge tickets, and weekend manual re-keying into Xero or MYOB.
Manual Audit Scramble
Scrambling through ring-binders, spreadsheets, and driver text messages whenever a safety auditor or head contractor asks for Chain of Responsibility evidence.
The Architecture
One platform. Every party on the job.
Connect dispatchers, company drivers, subbies, and quarry clients on a single shared operational record with real-time GPS, digital dockets, and automated billing.
Control every job across drivers, subcontractors, and clients
Delegate work to subcontractors and assign drivers without losing control of the job — because everyone works on the same live job record, in their own portal.
Operational Capabilities
Standard in Core- Subcontractor portal with dedicated login, live job queue, and Mapbox maps
- Admin and dispatch panel with full Australian fleet oversight
- Driver availability scheduling and fatigue pre-checks
- Role-based access control (RBAC) across allocators and accounting
- Instant push notifications for truck allocation & status changes
In practice: Create job, delegate to subcontractor, sub accepts in their own portal, live status flows back. Under 3 minutes.
Every party sees it live, from dispatch to digital POD
Stop being the human telephone exchange. Clients and site foremen see live truck tracking, ETA, and delivery proof the moment the tipper empties its load.
Operational Capabilities
Standard in Core- Real-time GPS vehicle tracking via high-speed WebSockets
- Client portal: live job tracking, weighbridge tickets, rate cards, and reporting
- Offline-capable driver app (iOS and Android) for remote quarries
- Digital POD capture: weighbridge docket photo, e-signature, and time-stamped location
In practice: Driver completes delivery offline at a quarry pit, app syncs upon signal, POD appears instantly in client portal.
Turn haulage workflows into auditable, billable operations
Every job produces its own verified paper trail — agreed rates applied, weighbridge tickets attached, actions logged, invoice generated — so billing stops being a weekend chore.
Operational Capabilities
Standard in Core- Flexible rate management: per tonne, m³, load, hour, or fixed matrix
- Automated invoice lifecycle with native Xero & MYOB sync (OAuth2)
- Automated Subcontractor RCTIs generated directly from approved dockets
- NHVR Chain of Responsibility audit trail with immutable document storage
- Automatic break, waiting time, and demurrage capture
In practice: Show a client rate card, job billed at the correct historical rate, weighbridge photo attached, invoice synced to Xero in seconds.
The 5 Portals
One platform. Five portals. Every party on the job.
A connected architecture designed for real-world Australian bulk haulage operations — keeping your company drivers, subcontractors, dispatch team, and clients completely aligned.
Admin / Dispatch Panel
Full fleet, driver, job, and financial oversight. Live multi-load allocation, drag-and-drop tipper dispatch, and supplier ledger records.
Subcontractor Portal
Dedicated job queue, real-time job accept/reject, Mapbox maps, document uploads, own login — free for every subcontractor with zero friction.
Driver Mobile App
iOS and Android native. Operates 100% offline at quarry pits, one-tap accept, digital weighbridge ticket photo, and e-signatures.
Client Portal
Live truck ETA, delivery confirmations, signed dockets, rate cards, and transparent reporting — branded per client.
Management / Reporting
Operational dashboards, financial margins, compliance records, and immutable NHVR Chain of Responsibility audit trails.
End-to-End Bulk Haulage Job Lifecycle
Enterprise Transport Integrations
Xero
OAuth2, 6-hr cron + webhooks
Google Maps
Address autocomplete, heavy routing
Mapbox
Subcontractor portal live maps
Firebase FCM
Real-time push notifications
Azure Blob Storage
Encrypted documents & dockets
Keep your existing telematics & in-cab GPS hardware. HaulageOps provides the operational delivery management layer on top.
Built on 40 Years of Fleet Experience
Designed by Australian bulk haulage operators, for operators.
A 40-year Australian heavy haulage operation ran dispatch by phone, dockets on paper, and subbies on trust. They engineered the platform that eliminated their admin bottlenecks. Now it is HaulageOps.
The Old Paper Way
- Dispatch by phone and WhatsApp
- Paper dockets on truck dashboards
- Subcontractors managed on blind trust
- Weekend manual invoicing backlog
With HaulageOps
- All five portals deployed — admin, client, subcontractor, driver, management
- Jobs delegated and tracked in real time across owned and subbie tippers
- Digital POD with weighbridge photo, docket capture, and e-signatures
- Invoices generated directly from jobs and synced to Xero automatically
Live In Production Across Australian Heavy Transport
Sector Specialisation
Built for heavy tonnage, not courier parcels.
Generic logistics software assumes barcodes and cardboard boxes. HaulageOps is purpose-built for Australian heavy vehicles, bulk density variables, weighbridge tickets, and subcontractor allocations.
Not for parcel delivery or 3PL e-commerce warehousing. Engineered exclusively for bulk haulage operators running 15 to 80 heavy combinations (truck & dog, semi-tippers, B-doubles).
Direct Benchmark
Comparing platforms? Ask three questions.
Does my subcontractor get their own login? Does my client get real-time tracking? Can I verify which rate applied to last month's quarry deliveries?
Does my subcontractor get their own free portal login?
Does my client get live GPS tracking + signed dockets?
Can I automatically match weighbridge tickets into Xero?
| Feature & Capability | HaulageOps | Spreadsheets | Allotrac | MyTrucking | Mandata | HaulTech |
|---|---|---|---|---|---|---|
| Dedicated subcontractor login & self-serve portal | ||||||
| Branded Client Portal (live GPS map + digital dockets) | ||||||
| Offline-capable driver app (quarry pit ready) | ||||||
| Effective-dated rate matrices (tonne, m³, hour) | ||||||
| Purpose-built for Australian heavy bulk & tippers | ||||||
| Subbies & clients pay $0 (unlimited external users) |
Competitor strengths acknowledged. We focus specifically on what Australian tipper and bulk haulage operators need: multi-portal collaboration, weighbridge tickets, and instant Xero reconciliations.
View Full Head-to-Head Comparison MatrixClear Answers
Frequently asked questions
Direct, transparent answers to the questions Australian fleet owners and allocators ask before migrating to HaulageOps.
Have a specific workflow question?
Bring one of your actual run sheets or weighbridge tickets to a 20-minute live session. We'll show you how it runs.
Schedule 20-Min Live DemoSee your heavy vehicle fleet live on HaulageOps.
In 20 minutes, we'll demonstrate your exact workflows — live dispatch board, driver mobile docket capture, subcontractor self-serve, and instant Xero reconciliations.