- • Dispatchers text drivers and call subbies across 10 WhatsApp groups
- • Lost paper dockets hold up $100k+ in cash flow for 3 to 4 weeks
- • Head contractors phone the dispatch desk 20 times a day for updates
- • Subcontractors argue over pay rates and invoice amounts every Friday
- • Unified visual board with 1-click allocation to internal and subbie fleets
- • Drivers snap photo dockets offline; signed POD attaches in real-time
- • Clients view live loads and self-serve dockets directly from their portal
- • Auto-matched RCTIs and two-way Xero sync cut billing to under 48 hours
Choose Your Operational Bottleneck
See how HaulageOps solves the specific headache holding your transport business back today.
Replacing WhatsApp & Phone Call Dispatch
Group chats and phone calls collapse when managing 30+ loads a day. HaulageOps provides a single visual dispatch board where jobs are delegated to internal drivers or external subcontractors in seconds.
- No more lost instructions or conflicting address texts
- Subcontractors accept or decline jobs with 1 click
- Live GPS status updates replace 'Where are you now?' phone calls
- Interactive Mapbox navigation provided to drivers and subbies
Eliminating Missing Physical Dockets & PODs
Paper weighbridge tickets get crumpled, oil-stained, or left in truck cabs for weeks. The HaulageOps driver app captures crisp photos and signatures on glass at the point of drop-off.
- Offline-capable photo docket capture works in remote quarry pits
- Dockets are instantly linked to the specific job record in the cloud
- Head contractors and clients can access verified dockets self-service
- Zero missing paperwork when compiling end-of-month invoice runs
Cutting Invoice Delays from Weeks to 48 Hours
Reconciling paper dockets against spreadsheets holds up hundreds of thousands of dollars in billing. HaulageOps automates rating and pushes invoice batches straight into Xero.
- Pre-configured rate cards applied automatically to verified tonnages
- Automated creation of Recipient Created Tax Invoices (RCTIs) for subbies
- 2-way OAuth2 direct sync into Xero without double-entry errors
- Immediate gross margin visibility on every completed job
Coordinating Owned Fleets & External Subbies
Most trucking software treats external subbies as second-class citizens or charges extra per user. HaulageOps gives subcontractors their own dedicated portal for free.
- Zero per-seat licence fees for external haulage contractors
- Subbies see only the rates you pay them, never client charge rates
- Direct docket upload by subcontractors speeds up payment approvals
- Grow operational capacity without increasing back-office admin headcount
Managing Dual Client & Subcontractor Rate Cards
Bulk haulage rarely uses flat rates. HaulageOps handles separate client charge rates (e.g. $14.50/tonne) and subbie pay rates (e.g. $12.00/tonne or $165/hr) on the same job.
- Support for per-tonne, per-m3, hourly, per-load, and minimum-charge rules
- Site-specific and material-specific automated rate matrices
- Prevent margin erosion before jobs are dispatched into the field
- Audit trail for special customer discount or surcharge approvals
Audit-Ready Chain of Responsibility (CoR)
Heavy vehicle national law requires demonstrable proof of safe working hours, vehicle maintenance, and induction compliance. HaulageOps maintains an immutable digital ledger.
- Driver rest break logs and availability records recorded on mobile
- Automated expiry alerts for driver licences, insurance, and site inductions
- Tamper-proof timestamped audit trail of all dispatch changes
- Exportable compliance records ready for NHVR and safety regulators
Value Delivered Across Your Entire Organisation
Protect your commercial margins and scale with total confidence.
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