One single platform. Five tailored portals.Every party on the exact same job.
HaulageOps replaces fragmented spreadsheets, messaging groups, and paper dockets with a unified, role-governed operating system connecting dispatchers, internal drivers, external subcontractors, and paying clients.
Explore the Five Dedicated Portals
Click through the tabs below to see how each operational stakeholder interacts with the platform in real time.
Admin & Dispatch Control
Master allocation for owned trucks & subcontracted fleets.
A fast, high-density dispatch board engineered for dispatchers handling 20 to 100+ loads a day without spreadsheet gridlock.
Role-Specific Interfaces for Maximum Speed
Explore the dedicated technical specifications for each module of the platform.
Admin & Dispatch Control
A fast, high-density dispatch board engineered for dispatchers handling 20 to 100+ loads a day without spreadsheet gridlock.
- Drag-and-drop multi-leg job creation with material, quarry, and site specs
- Instant allocation to internal company drivers or external subcontractors
- Live status monitoring (En Route, On Site, Loaded, Delivered)
Driver Mobile App (iOS & Android)
Designed specifically for bulk tipper drivers working in deep quarries, remote roads, and low-connectivity construction zones.
- Offline-first architecture — full operation without cellular reception
- 3-tap photo docket capture with auto-enhancement and timestamping
- Digital customer sign-on-glass proof of delivery (POD)
Subcontractor Portal
A dedicated, secure portal for your external haulage contractors to receive work, update progress, and submit dockets directly.
- Dedicated authenticated portal access with zero per-seat fees to you or them
- Subcontractors accept or decline assigned jobs with one click
- Interactive Mapbox route navigation and turn-by-turn site directions
Client Experience Portal
A branded, transparent window for your head contractors, developers, and quarry customers to view their job progress self-sufficiently.
- Live load status tracking and delivery confirmation feeds
- Instant self-service download of signed dockets and delivery photos
- Transparent breakdown of historical jobs, tonnages, and materials
Management & Billing Engine
Bridge the costly gap between operational field dockets and commercial finance. Cut your invoice cycle from 3 weeks to 48 hours.
- Two-way OAuth2 direct integration with Xero accounting
- Instant conversion of verified dockets into customer draft invoices
- Automated subcontractor bill creation matched against agreed pay rates
Engineered for Dusty Yards & Heavy Operations
Offline-First Resilience
Mobile devices store dockets and GPS breadcrumbs in local encrypted SQLite. When trucks enter zero-signal quarries, work never stops.
Bank-Grade Cloud Vault
All photos, signed dockets, and rate cards are stored in high-availability cloud storage with tamper-evident audit trails.
Bi-Directional Xero Sync
No double handling. Invoices and subcontractor bills flow directly into your accounting ledger with attached digital dockets.
Granular Role Governance
Subcontractors cannot see client rates. Clients cannot see subbie costs. Each persona operates strictly within their perimeter.
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